Every upload is read
OCR extracts the text, AI writes the summary and suggests the item and the record role. A person accepts. The card refreshes live when processing completes.
RECORDS MANAGEMENTEvery record read, indexed, attached.
Aircraft technical records management with OCR and AI summaries, attached to the aircraft, engine or component they belong to, and used as the evidence that closes critical events.
For the records officer who is asked "where is the Form 1", and the analyst who has to trust the answer.
- 4 key modules
- OCR + AI on every record
- evidence validated on the server
WHAT CHANGES FOR YOU
Evidence, not attachments
The record that closes a swap or a MEL item is validated on the server: OCR complete, summary present, right event type, same aircraft.
Two documents that disagree are caught
Values extracted from the records on one workflow event are compared against each other; a discrepancy becomes a finding with a severity.
SIGNATURE WORKFLOW
A PDF becomes evidence.
Five states, one document. The person decides in the middle; the server checks at the end.
- Upload
EASA_Form1_ESN894112.pdfdropped on workflow event WE-0316 - OCR
text extracted · indexedinline for small files, queued for large - AI suggestion
role: replacement · item: ENG 1summary written, fields proposed - Analyst review
accepted · source: manualthe person commits; the origin is stored - Evidence attached
2 records linked · same aircraft ✓validated on the server - Controlled closure
engine swap closed · auditedcannot happen without the step before
Extracted fieldswaiting for OCR
- Part
- —
- Serial
- —
- CSN at install
- —
- Limit
- —
Attached to
—CONNECTS TO
KEY MODULES
Technical Records
Upload, OCR, AI summary and classification for every aircraft record. Small files are read inline, large ones queued three at a time. AI suggests the item the record belongs to and its role (title, replacement, supporting); a person accepts. The card refreshes live when processing completes, and bulk edit moves records between items with their findings.
- OCR + AI summary
- role suggested, person accepts
- live refresh
Evidence
Swaps, overhauls, shop visits and MEL rectification cannot complete without a linked record that is OCR-complete, AI-summarised, attached to an allowed event type and resolving to the same aircraft. The rule is enforced on the server with structured error codes, not by a checkbox on a form.
- server-enforced
- structured error codes
- same aircraft required
ALL MODULES IN TECHNICAL RECORDS
| Module | Primary job | Signals |
|---|---|---|
| Technical Records | Upload, OCR, AI summary | OCR + AI summaryrole suggested, person accepts |
| Findings | Findings tied to records | tied to the recordmoves with it |
| Record Search | Full text across the fleet | full text across fleetAI rerank, safe fallback |
| Evidence | Server-enforced closure rule | server-enforcedstructured error codes |
Technical Records
Upload, OCR, AI summary and classification for every aircraft record. Small files are read inline, large ones queued three at a time. AI suggests the item the record belongs to and its role (title, replacement, supporting); a person accepts. The card refreshes live when processing completes, and bulk edit moves records between items with their findings.
Findings
CAMO findings tied to the records that raised them. If the record moves to another item, the finding moves with it. Gaps from the AD monitor and discrepancies from cross-document comparison arrive here as well.
Record Search
Full text over file names, extracted text and item titles across the fleet, reranked by AI when the provider is available and falling back to plain search when it is not. The answer to 'where is the Form 1' takes seconds, not a folder walk.
Evidence
Swaps, overhauls, shop visits and MEL rectification cannot complete without a linked record that is OCR-complete, AI-summarised, attached to an allowed event type and resolving to the same aircraft. The rule is enforced on the server with structured error codes, not by a checkbox on a form.
IN THE BACKGROUND
Still working when nobody is logged in.
- On uploadOCR; large files queued three at a time
- On uploadAI summary, classification and record-role suggestion
- On eventCross-document comparison on the same workflow event
- LiveCard refreshes when processing completes
COMMON QUESTIONS
Technical Records
The questions this workspace gets asked most often.
What is aircraft technical records software?
It is the library of the documents that prove an aircraft's condition and history — release certificates, work packs, delivery reports, component paperwork — held against the aircraft, engine or component they belong to rather than in a folder tree. The test is not whether the file is stored; it is whether somebody can find it during an audit.
Does the system read scanned records automatically?
Every upload is put through OCR and then an AI pass that produces a summary, a classification and a suggested record role. Large files are queued rather than dropped. The reading is a suggestion to a person, not a decision: extracted data reaches master records only when an analyst commits it.
What makes an attached document count as evidence?
Attachment alone is not evidence. To close a critical event, a linked record must have finished OCR, carry an AI summary, be attached to an event of a type that module accepts, and resolve to the same aircraft. The checks run on the server, so a record that fails them is refused with the reason rather than silently accepted.
What happens when two documents disagree?
They are compared. Records attached to the same workflow event are read against each other, and a discrepancy — a serial number, a date, a counter that does not match — is raised as a finding instead of waiting for a redelivery inspector to notice it.
IN THE FIRST SESSION
Upload ten records and watch them settle.
Bring a folder from one engine change. We upload it, let OCR and AI do their pass, and show which records satisfy the evidence rule and which do not.